Introduction
The City Clerk is responsible for coordination and preparation of City Council meeting agendas and packets, City Council minutes, Municipal Code maintenance, City records management, administration of the local reporting requirements under the Political Reform Act, election administration and receptionist services.
The City Clerk’s Department ensures that the legislative process is "open and public" by notifying citizens who might be impacted by City decisions. The City Clerk publishes and posts notices, ordinances and resolutions as required by law.
In addition, the City Clerk receives and processes subpoenas filed against the City, manages the website and handles miscellaneous administrative matters assigned by the City Manager.
City Council Agendas — The City Clerk prepares the City Council agendas in conjunction with and under the direction of the City Manager. To view the most recent City Council agenda, click HERE.
City Council Minutes — The City Clerk attends all City Council meetings to record actions taken. Minutes are transcribed in draft form, and are generally prepared and presented to the City Council for approval at the next regularly scheduled meeting. To view approved City Council minutes, click HERE.
In addition, the City Clerk’s Department follows up on all action taken by the City Council at the meeting. This includes arranging for approval and execution of all agreements, ordinances, resolutions and other official documents approved by the City Council, and certifying and attesting to Council action. The City Clerk’s Department also coordinates the video taping of the City Council meetings.
Municipal Code — The City Clerk is responsible for the continuous updating of the Dana Point Municipal Code and Zoning Code. To view the City’s Municipal/Zoning Code, click HERE.
For information on the following, please click on the title: