City Hall
Departmental Functions:
Introduction
The City Clerk is responsible for coordination and
preparation of City Council meeting agendas and packets, City Council
minutes, Municipal Code maintenance, City records management, administration
of the local reporting requirements under the Political Reform Act,
election administration and receptionist services.
The City Clerk’s Department ensures that the legislative
process is "open and public" by notifying citizens who
might be impacted by City decisions. The City Clerk publishes and
posts notices, ordinances and resolutions as required by law
In addition, the City Clerk receives and processes
all claims and subpoenas filed against the City, prepares special
recognitions, proclamations and commendations, administers the cable
television franchise and handles miscellaneous administrative matters
assigned by the City Manager.
City Council Agendas & Minutes — The
City Clerk prepares the City Council agendas in conjunction with
and under the direction of the City Manager. To view the most recent
City Council Agenda, click HERE.
City Council Meetings — The
City Clerk attends all City Council meetings to record actions taken.
Minutes are transcribed in draft form, and are generally prepared
and presented to the City Council for approval at the next regularly
scheduled meeting. To view approved City Council Minutes, click HERE.
In addition, the City Clerk’s Department follows
up on all action taken by the City Council at the meeting. This includes
arranging for approval and execution of all agreements, ordinances,
resolutions and other official documents approved by the City Council,
and certifying and attesting to Council action. The City Clerk’s
Department also coordinates the video and audio taping of the City
Council meetings.
Municipal Code — The
City Clerk is responsible for the continuous updating of the Dana
Point Municipal Code and Zoning Code. To view the City’s Municipal/Zoning
Code, click HERE.
Records Management - As
a manager of public information, the City Clerk oversees the legislative
history of the City Council. The City Clerk’s Department administers
the City-wide Records Management Program in accordance with an approved
Records Retention Schedule, utilizing approved procedures for destruction
and/or microfilming of inactive records. The City Clerk is responsible
for the care and custody of all official records and documents of
the City, and researches and disseminates information for staff and
the public. These records include all City deeds, contracts, leases,
ordinances, resolutions, minutes and the Municipal Code. To place
a Public Records Request, please contact the City Clerk’s Department
at (949) 248-3529 or obtain a Public Records Request form by clicking HERE.
Political Reform Act — The
City Clerk serves as the local filing officer for all campaign and
conflict of interest disclosure statements as required by the State
Political Reform Act. This includes campaign contributions and expenditure
reports from officeholders, candidates for City Council and committees,
as well as Statements of Economic Interest from current City officials
and designated employees, in accordance with the City’s Conflict
of Interest Code. To go to the Fair Political Practices Commission’s
website, click HERE.
Elections — The
City Clerk is the local elections administrator and coordinates with
the County of Orange in the conduct of Municipal Elections. This
includes, but is not limited to, the preparation of necessary resolutions
calling General and Special Municipal Elections and declaring the
result of the election, the coordination of the candidate nomination
process and the receipt and processing of initiative, referendum
and recall petitions. To go to the Orange County Registrar of Voter’s
website, click HERE.
City Commissions and Youth
Board — The City Clerk’s Department posts notices
of all Planning Commission and Youth Board vacancies, schedules
interviews and administers the oath of office to new members. Applications
for appointment to the Planning Commission are available at the
City Clerk’s Department or by clicking HERE.
Applications for appointment to the Dana Point Youth Board (high
school age only) are available at the City Clerk’s Department
or by clicking HERE.
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